Top 7 Highly Recommended Tools To Organize Your Documents In 2022

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Document management is the art of organizing and keeping the main documents in our business. Without proper document management, we end up spending hours looking for important documents while they are really close to us. This tends to keep us disorganized and increases the risk of losing key documents forever.

Therefore, document management is something we all need to get better at. Whether you're a newbie or an expert, the need for better document management is something we have in common. And with electronic documents filling our inboxes and lives, it's time to take action on this. Today we look at my top 7 highly recommended tools that will help you organize your documents in 2022.

Seven tools to organize your documents

The fact is that you're going to be working with many types of documents for the foreseeable future. You need a comprehensive solution for managing all of them, which is why we've put together this list of the best tools on the market right now so that you can easily use them to organize your documents efficiently.

1. Merge PDF

Merge pdf

Combining multiple pdf files into a single document can be time-consuming and tedious if you don't have access to the right tool. However, with an online PDF combiner, you can combine multiple pdf files into one document and organize them by setting their order in the final merged document.

The process of combining different types of documents manually takes a lot of time, but with an online PDF combiner, you do not have to worry about it anymore.

This amazing online tool helps you organize your PDF documents. It joins the multiple pdf files into one document, so you can print it or save it as a single file.

How does it work

When you want to combine multiple pdf documents into a single file, click the "Choose Files" button on the main page and upload multiple PDF documents. The program will then bring up a window where you can organize files by choosing a specific order for uploaded files. Once done, click 'Merge File, and there you have it.

2. Google Keep

Google Keep is a handy tool that lets you organize and access your documents, spreadsheets, and other files in one place. It's basically like a digital file cabinet with the ability to share files with other users.

You can share a file by emailing it to yourself or by saving it directly to your Keep account. Once you save a file in Keep, you can also view it on any device with an internet connection - no matter where you are. You'll also be able to edit and update files as needed.

Keep is perfect for anyone who needs a place to store all their important documents online. Google Keep makes it easy for everyone, from the busy professional looking for a way to keep track of important financial information or schedules to students needing an easy way to save homework assignments and assignments from teachers.

Google Keep is a useful app that helps you organize your documents and keep track of them in one place. It can help you create lists, reminders, and notes, search for words or phrases, and it also allows you to share your notes with friends.

If you are having a hard time managing your documents, Google Keep can be the go-to solution.

3. Dropbox

If you're like most people, your documents are scattered all over the place. You have a few on your desktop and a bunch in your cloud storage account, but what about the others?

Well, that's where Dropbox comes in. With Dropbox, you can store all kinds of files - including documents - in the cloud. Now they'll be accessible from any device or computer with an internet connection.

Dropbox provides security for your files by encrypting them so only you can access them, and it helps you keep track of everything by providing reminders to update files and other helpful tools. And best of all? Dropbox makes it easy to find everything again when you need it.

Dropbox is easy to set up and use and has one of the largest online storage spaces in the world.

With Dropbox, you can:

  • Share folders with others easily
  • Save any file (even large ones) to your Dropbox folder
  • Share files between multiple devices (like computers and phones).
  • Access your files from any device with an internet connection.
  • You can also do a lot more to organize your documents seamlessly.

4. Zoho

As you know, the way we organize our documents has a huge impact on how they are performed.

Zoho Docs is a cloud-based document management system that helps you keep your documents in sync with your business processes. The easy-to-use interface allows you to store, share, edit and collaborate on all of your documents - whether they're Word, PDFs, or Excel files.

It is a free, web-based office suite that helps you organize your documents. With the help of this tool, you can manage all your important files easily. Zoho Docs provides various features like editing, sharing, and creating new documents.

With Zoho Docs, you can:

  • Create custom workflows for complex tasks like invoicing and project management
  • Share documents with others quickly and easily without having to worry about getting permission first
  • Quickly find and access your most important documents across all of your devices

5. Google Docs

Google Docs is a cloud-based suite of productivity tools for organizing, sharing, and collaborating on docs (i.e., documents). It's designed to make it easy for you to work together with others in real-time and share documents with them.

The best part about Google Docs? You can get started with just a few clicks. It is very simple and easy to use, even for newbie’s. You don't have to learn any technicalities to be able to use it. If you need advanced help, a lot of guides are available on the internet.

Google Docs helps you organize your documents by giving you an easy way to create, edit, and share documents on the web. You can use it to share a document with anyone who has a Google account or even download it to your mobile device so that you can work on it anywhere.

6. PDFescape

PDF escape

PDFescape is a tool that helps you organize your documents. It does this by helping you keep them organized in the cloud and on your computer.

As you work with PDFescape, it will keep track of where each document is located so you can easily find them again later. This allows for better organization of your documents, which means that you can find what you need more quickly and get more done.

PDFescape is the simplest way to organize your documents. The program lets you create a virtual library of your favorite files, making it easy to find them again.

The first thing you do is choose which files you want to scan for PDFs. Then, you choose how many and which formats you want to include; It is recommended to start with all of them and then goes back and add more as needed.

Once your scanned files are in the library, they're organized by name, color, or tag - and if you have any tags assigned to them, they'll appear on their own page in the library. You can also add tags from other locations (like Google Docs), so it's easy for everyone on your team to keep track of things.

Then, when someone needs that file again, they just search for it in the library. If they've never seen it before, they'll see all its details in one place: what format it's in (if known), who opened it last time, etc., everything.

7. Digital Drawer

Digital Drawer

The digital drawer is a cloud-based document management solution that helps you easily organize and share documents. It is an online storage and collaboration tool for storing, sharing, and collaborating on files from across the organization.

The digital drawer is the best cloud-based alternative to Microsoft SharePoint Server. It has been designed with the sole purpose of simplifying every aspect of document management in an enterprise-level environment. It offers several key features that help you streamline your business processes

Easy access to all files

You can find all your files on the desktop or in any other folder easily. You can also see your files in a list or grid view and sort them accordingly. This feature makes it easy for users to find what they need quickly without having to search through tons of folders.

No duplicate files

With Digital Drawer's auto-matching feature, there are no duplicate copies of any file found in your system. This ensures that all relevant data gets stored in one place without hassle.

File version control

This feature helps you keep track of changes made to files over time so that you can revert back if needed later on down the line without spending too much time doing so manually.

Digital Drawer helps you organize your documents in an easy and effective way.

It's made up of many different features, including:

  • A document management system that allows you to create, categorizes, and securely stores your files.
  • An integrated PDF viewer allows you to view and edit documents without downloading them first.
  • An auto fill feature that automatically fills out forms with information from your document library.
  • A preview pane that lets you look at the contents of your documents before printing them out or sending them over email.

Conclusion

As the modern world continues to evolve and add new technologies, people are faced with an increasing amount of documents. These documents can be in a wide range of formats and can span over multiple platforms. Above are some of the most popular and best tools on the market for organizing your documents in 2022. You can take advantage of them to live stress-free lives and help your business grow without amassing clutter.

 
 
 
 

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